Time Off Requests

  • Time off requests are processed through our time and attendance system. We have provided you with both video training and documentation to help you navigate the system.

    Link: Video Training

    Link: Step-by-Step Documentation

    Link: Time and Attendance Website

        *Please note you must be connected to the district Wi-Fi/Network to access the time and attendance system. 

  • Eligible employees of the district will be granted leave as outlined below (this does not include nor impact vacation leave for employees with contracts of 245 days or more):

     

    I.                As of July 1, 2024, unused/accumulated personal leave will be converted to accumulated sick leave, and unused sick leave will remain as sick leave.  All leave (not including vacation leave for eligible employees) following July 1, 2024 will be allocated as Paid Time Off (PTO). At the end of each fiscal year, all unused PTO will be rolled over to accumulated sick leave. The use of sick leave shall be subject to the existing sick leave policy.  Professional Leave will be terminated. Any accrual of Professional Leave as of July 1, 2024, will be eliminated without any rollovers or payouts. 

     

    II.             At the beginning of each fiscal year, eligible employees will be granted thirteen (13) days of PTO annually.  Employees on base contracts of more than 186 days will receive additional PTO based on the contract length (for contract days between 200 and 215 there will be one additional day of PTO and for contract days above 215 there will be 2 additional PTO days with a maximum of 15 PTO days per year). If termination of employment occurs before the end of the contract year, an adjustment may reduce final payroll payout by a pro-rated amount equal to the unearned PTO previously used.  PTO is not a vested benefit and does not accrue a payout at separation of employment for any reason.  

     

    III.           PTO for personal reasons will not be utilized (except for unusual, extenuating circumstances with prior supervisor approval) during the following:

    1. First five days or last five days of school for students
    2. During scheduled Parent-Teacher Conferences (PTC) 
    3. Scheduled preparation days or other high-impact dates as determined by school and/or district administration.

               

    IV.           Use of PTO for personal reasons can be granted before and after a holiday at the discretion of the supervisor. The use of PTO for personal reasons during professional development should be avoided if possible. An employee must submit a request, in advance, to the supervisor for consideration.

     

    V.             Except in unusual circumstances, prior notification must be given to the immediate supervisor at least twenty-four (24) hours in advance for employees that wish to use three (3) to five (5) consecutive days of paid time off for personal reasons.  Requests for paid time off for more than five (5) consecutive days for personal reasons requires a minimum two-week documented approval by a district administrator.    

     

    VI.           PTO must be used in increments that will meet the needs of the school/district.  When a substitute staff member is needed for an absence due to PTO use, PTO will be used in either half-day or full-day increments. 

     

    VII.         It is highly recommended that employees use their PTO leave conservatively in order to develop a sick leave accumulation for future medical needs. 

     

    VIII.       All benefit eligible employees will utilize the electronic time/attendance system through MUNIS to request and document paid leave beginning July 1, 2024.  The district will provide training on how this will be utilized.