Policy No. 7200 Booster & Parent Groups

Booster and Parent Groups 

Booster Organizations may fill a needed support role for school approved programs, projects and activities. Their involvement is to be a supportive role and not an administrative role. 

The following procedures are to be followed to form a booster or parent group:

1.  Meet with the school principal to discuss the organization of the group and obtain approval to proceed with the organization. 
2. Obtain all necessary forms, instruction, policies, and guidelines pertaining to the development or organization of parent groups or booster clubs from the school principal.
3. Develop a constitution which states: 
   1. The group of club’s purpose 
   2. Qualifications for membership 
   3. Officers of the group or club 
   4. Duties and terms of officers 
   5. Time and place of regular meetings and conditions for calling special meetings
   6.  Method of amending constitution 
   7. Effective date 
4. Submit the constitution to the school principal and the Board of Education for their approval. 
5. Comply with Board policy, rules, and procedures. 

All equipment and supplies used by the school must be controlled by the school district and used or operated under the direction of school authorities. Booster groups may donate equipment, supplies, etc. to the district and cooperatively work out with the principal and the Board of Education how such items may be utilized. The school district will then accept liability for those items. 

The Board of Education assumes no responsibility or liability for itself, its employees, or agents for any equipment or materials owned, controlled, or provided by a booster organization or other private party, even though those items may be used in connection with a school function, unless responsibility or liability has been assumed by the Board in accordance with Board policy. 

The principal must give prior approval for booster groups to transport students. 

Boosters must adhere to the travel policy found in the Cache District Policy Book Student Activity/Excursion Policy if they are involved in student trips or activities. All such trips and activities must be approved in advance. 

When fund raising in the name of the district, a district’s school or program, boosters must adhere to the Cache District policy found under Solicitation of Funds.

If a booster or parent group solicits donations which are to be received and controlled by the groups instead of the district, the donations will not be tax deductible unless the group has previously obtained official status from state and federal tax authorities. 

Legal References: 

Synopsis: 

Approved by the Board of Education: September 1, 1990.

POlicies Page