Parent Reunification Information

  • The Reunification Process
    During and after an emergency, it is important for parents/guardians to stay home, stay informed and be ready.

    1. Stay Home--During an emergency, the most important contribution you can make to your student’s safety may be staying home. We know the natural instinct for a parent or guardian is to come to the school to protect their children. By doing so, however, they may endanger themselves and their children. During a crisis, law enforcement and school personnel are busy working to control the situation and the arrival of parents may distract them from the emergency situation. Please do not come to the school.
    2. Stay Informed--Please be sure that your contact information, including phone number and email address, are updated in PowerSchool. To update information, visit this link or contact your school registrar or secretary. Do not text students during an emergency; doing so may put your child at risk. In some cases, students may be asked to send a text message to a parent or guardian, letting them know that they are okay or to relay information about reunification.
    3. Be Ready--Once it has been determined that reunification is necessary, Cache County School District’s Public Information Office will assist schools in notifying parents and guardians using mass phone calls, district and school websites, social media sites, and press releases. The goal of reunification is to safely and efficiently reunite students with authorized family members through a systematic release once identification has been verified.  Schools will reunite students with parents as soon as possible during an emergency situation, while working with police and fire agencies to determine when it is safe to do so. These situations often take time and planning to ensure children are reunited safely.


    What Families Should Expect
    The reunification process, start to finish, may take several hours, or even require overnight coordination, depending on several factors. These include the nature of the emergency, the location and accessibility of the reunification, and the level of disruption that the precipitating event has caused in the surrounding community. School administration and staff will maintain responsibilities until the event has concluded or their responsibilities have been transferred to other personnel. If there is a community-wide incident, it will require additional coordination and communication working with the Cache County Sheriff's Department as well as other Cache County Emergency Services.


    Step 1

    • AT THE REQUEST GATE: As parents/guardians arrive at the reunification site, greeters will explain the process and distribute Student Release Forms.

    Step 2

    • Parents/Guardians complete the information requested on the Student Release Form and begin to self-sort into lines.

    Step 3

    • Checkers verify ID: Parent custody is verified (A parent/guardian must bring ID in order for a child to be released to his/her custody).

    Step 4

    • At the reunification site, parents give the Student Release Forms to school/district officials, who will separate and send part of the card to a runner/reunifier.  The runner/reunifier goes to the Student Holding Area to retrieve the student. The other part of the card will be kept as part of our accounting process.

    Step 5

    • AT THE RELEASE GATE: The runner/reunifier returns the student to their parents/guardian.  They note the time and initial the card. Families will then be able to return to their homes.

    The following video should provide you with a better idea of how the reunification process works: CCSD Family Reunification Video