Rule of Order and Procedure
Rules of Order and Procedure (53A-1a-108.1).
To promote ethical behavior and civil discourse each council member shall:
- Attend council meetings on time and prepared
- Make decisions with the needs of students as the main objective
- Listen to and value diverse opinions
- Be sure the opinions of those you represent are included in discussions
- Expect accountability and be prepared to be accountable
- Act with integrity
Rules of Procedure:
All meetings are open to the public and the public is welcome to attend.
The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance. It will be posted on the designated bulletin board at the school and on the website.
Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.
The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.
The chair or a co-chair will assign someone to conduct the meetings, makes assignments and requests reports on assignments. In the absence of the chair or co-chair, the Principal will either conduct the meetings or assign another committee member to conduct the meeting.
Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(9)(i). Items on the agenda take priority over other discussions coming before the council. Action of the council will be taken by motions and voting. The motions and voting are recorded in the minutes. Meetings will be concluded with a simple request to adjourn and one member seconding the motion to adjourn.
- A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the person conducting the meeting. When discussion seems complete the chair or person conducting the meeting may call for a vote on the motion. Voting on a motion can be passed with a simple majority vote of the council.
- A tie vote is a lost vote and further discussion will ensure calling for a tie breaker vote.
- A main motion may be amended.
- Nominations can be closed by saying, “I move to close nominations.”
- Most motions are main motions.
- A point of order is offered when there is some question if procedure had been followed correctly.
- To stop debate or discussion on a motion and force the vote a member would say, “I move the previous
question.” This requires a second and a 2/3 vote.
- Hasty action may be corrected by use of the motion to reconsider. This motion may be made only
by one who voted on the prevailing side.
- A person who made the motion may withdraw the same motion.
- In the event of a tie in elections, the tie will be broken with the toss of a coin.
- Elections will be held during fall Parent Teacher Conferences. Terms are for 2 years, however, there are no terms limits, but they need to come up for re-election at the end of their term.